EXECUTIVE ASSISTANT TO THE DIRECTOR

JOB DESCRIPTION

This is not a calendar-management role.

As the Executive Assistant to the Director at One Shield Medical Corporation, you will work directly with senior leadership to execute high-level initiatives across operations, procurement, partnerships, and strategic expansion.

This role goes beyond administrative support. You will act as a trusted operational partner to the Director — ensuring that priorities move forward, projects are coordinated effectively, and ideas are translated into real execution.

You will participate in strategic meetings, coordinate cross-functional initiatives, and support the Director in managing high-priority business matters across the organization.

This position is best suited for individuals who are highly organized, proactive, and capable of thinking beyond tasks to understand the broader business objectives behind them.

The Executive Assistant plays a critical role in protecting the Director’s time, maintaining operational efficiency, and ensuring that key initiatives continue to move forward.

KEY RESPONSIBILITIES

• Support the Director in managing day-to-day operational priorities and strategic initiatives
• Coordinate cross-functional projects involving multiple departments
• Assist in preparing reports, presentations, and briefing materials for meetings
• Track progress of ongoing initiatives and ensure deadlines are met
• Facilitate communication between the Director and internal teams or external partners
• Organize and prepare for strategy meetings and executive discussions
• Assist in procurement coordination and project follow-ups
• Ensure important matters requiring executive attention are handled promptly and efficiently
• Maintain organization of documents, records, and operational information

This role requires someone who is capable of managing multiple responsibilities while maintaining a high level of accuracy and professionalism.

REQUIREMENTS

We are looking for individuals who are highly organized, proactive, and capable of operating in a fast-paced business environment.

Minimum Qualifications:

• Graduate of any four-year course
• Excellent organizational and time-management skills
• Strong written and verbal communication abilities
• High level of discretion and professionalism when handling sensitive information
• Ability to manage multiple priorities and deadlines simultaneously
• Strong attention to detail and structured thinking
• Willing to travel with the director

Ideal candidates are individuals who:

• Think in systems and processes rather than isolated tasks
• Are highly organized and detail-oriented
• Move quickly while maintaining accuracy
• Can anticipate needs and solve problems proactively
• Understand how to protect the Director’s time and focus
• Are eager to grow into leadership or operational management roles

Prior experience in administrative support, operations coordination, project management, or executive assistance is an advantage but not strictly required.

We value discipline, reliability, and ability to execute.

COMPENSATION

Base Salary: Php 18,000 per month

Performance Bonuses:
Based on measurable execution metrics and contribution to operational outcomes.

This role offers significant learning exposure by working closely with senior leadership and participating in high-level business initiatives.

High-performing associates who demonstrate strong capability and leadership potential will have opportunities to take on expanded responsibilities and grow within the company.

If you are highly organized, proactive, and ready to work closely with leadership in building a growing organization, we invite you to submit your application.

FORGE YOUR ALLIANCE WITH ONE SHIELD
The opportunity is open for individuals who want to grow, execute, and win.